Orders coming in by email.
Customers order in a portal, with validation.
Portals · Data Integrations · Products
Partner for digital processes that continue to work.
We build customer portals, system integrations, and products that eliminate manual work from your operations. Not as standalone tools, but as an integral part of how your business runs every day.
Trusted by operations that run
When your process feels like cut-and-paste,
we build the rails underneath.
Orders by email. Items keyed in twice. Reports rebuilt every week. Customers calling for status. Not a people problem, but a systems problem.
Items entered twice.
One source, automatically synced.
Reports rebuilt every week.
Dashboards that update themselves.
Customers calling for status.
Live status, in their own place.
From process chaos to a working portal,
without the circus around it.
01
Sharpen the process
We map order flows, exceptions, data sources and the people involved. Not bigger than needed, precisely enough to build well.
02
Build the portal or integration
We design the flow, connect the systems and build screens that customers, suppliers or teams can use without a manual.
03
Live, measured and evolved
Once live we keep an eye on performance, errors and new needs. Tech that grows with your operation.
16+
years of experience
50+
portals & integrations
40+
systems connected
Tech that feels like it should have worked this way all along.
Customer & supplier portals
Ordering, document sharing, returns, status or cases, in an environment that feels like your brand.
System integrations
Exact, AFAS, SnelStart, Shopify, WooCommerce, Magento, Lightspeed and bespoke systems talk to each other. No handoffs.
Dashboards & reports
From Excel rounds to dashboards that update themselves. Exports and checks make the work quieter and smarter.
Support & evolution
Once live we stay involved. Performance, errors, new requests. Tech that grows with your operation.
Process automation
Validation, logging and checks that keep things from falling over. Silent flows running in the background.
Strategy & advice
Don't build first. Look at where the gain is biggest, and which order delivers most value.
Custom solutions and data integrations where it matters has to be, product where it can be.
Three areas in which we have been delivering solutions for over 16 years. A custom portal or integration if your process is unique, or one of our products if the standard solution already meets your needs.
Bespoke
Portals
Customer, supplier and dealer portals tailored to your process.
- Fully in your branding, on your own domain.
- SSO, MFA and fine-grained permissions by default.
- Multi-tenant: a new client = a single addition.
- Modular by design, scales with your organisation.
Product
Insight
A ready-made portal on top of Boltrics, AFAS or Dynamics.
- Dashboard, lists and order entry from your ERP/WMS.
- Modules: dock planning, CRM, tickets, reports.
- Inbound deliveries via supplier self-service.
- Built in-house in Arnhem, evolved on client demand.
Product
InStock
Clients look it up themselves: stock, product specs, MSDS sheets and quotes.
- Real-time stock and product catalogue from your ERP.
- Online quote requests straight into your sales flow.
- Product docs behind authentication, visible per client.
- Typically live in 3 weeks, then ready for unlimited use.
Clients on our work.
Snippets from long-running relationships. What they actually noticed, not the price-list quotes.
“The Boltrics integration went very smoothly. The portal is clear, fast and easy to use. Even with new customers we barely need to explain anything, because it is structured so logically. The Portal Guys also move quickly when we need changes.”
“For most of the questions I get from our locations about improving the range and the execution, the answer is always in the (right) use of Menuplanner.”
“Insight has completely transformed the way we work with data: from reactive and scattered to proactive, transparent, and future-oriented.”
Built for real processes, real users.
01
De Klok Logistics / Vortex Logistics · Insight / Boltrics
Customer portal on top of Boltrics WMS
A fast and clear portal where customers find current WMS information themselves. Fewer routine questions, less explanation and a more professional customer experience.
Read the case
02
PackHero · Insight / Boltrics
Customers enter their own fulfilment orders
The standard portal from the WMS supplier offered no order entry. With Insight on Boltrics, customers enter their own orders and look up their own data, so no retyping and fewer mistakes.
Read the case
03
Compass Group · Menu planning
FoodBook: menu planning tool used by 75% of company restaurants
A central tool that lets Compass Group locations plan menus, lock in recipes and publish them digitally, including margin insight and order generation.
Read the case
04
MolCargo · Insight / Boltrics
One central source for customers, suppliers and team
From scattered data to one up-to-date platform. Real-time insight for internal and external, with noticeably fewer phone calls and emails.
Read the case
05
NedCargo · Webservice / WMS
Webservice that lets the customer manage batches in the WMS themselves
For NedCargo, we built a webservice that lets a customer adjust batches of their own products directly in the WMS. No email back-and-forth, sharp scope, and security as a hard requirement.
Read the case
06
Hovens Collin Verpakkingen · Insight / AFAS
Customer portal on AFAS Profit that feels like an ERP of their own
For Hovens Collin Verpakkingen we built Insight on top of AFAS Profit. Customers see their own delivery status, call-off contracts and purchase history, in a tool that feels like it is theirs.
Read the case
07
IJscuypje · Insight / Fulfillment
One central platform for fulfillment, CRM and administration
What started as a fulfillment portal grew into the central platform on Insight: fulfillment, CRM, item management, invoicing, tickets and leads in one environment, connected to AccountView.
Read the case
08
Constellation Cold Logistics · Insight / Cross-docking
Cross-docking module with a standardised WMS connection
Customers place cross-dock orders themselves, with a temperature regime per line. Every order goes standardised via SFTP automatically into the WMS, with an email fallback if a delivery fails once.
Read the case
09
Blokland Coldstores · Insight / Scanner
Mobile scanner that links a carrier to the right document
On the work floor an employee scans a carrier and instantly sees the associated document on their device. Connected to Business Central via OData, with the PDFs from a central document archive.
Read the case
10
Jumbo Diset · Order portal / SAP
Employee order portal on SAP: from 10 minutes to 20 seconds
Placing an order went from about ten minutes to about twenty seconds, roughly 97% time saved. One clear screen where the employee mainly just checks and sends.
Read the case
11
AES International · B2B ordering portal / AFAS
B2B ordering portal on InStock, connected to AFAS Profit
From closed stock insight to a real order site. AES customers see live prices and stock and order themselves, within the rules: minimum order value, full pallets and only what is in stock.
Read the case
Your stack doesn't have to be tidy.
It has to cooperate.
Exact, AFAS, SnelStart, SAP, Shopify, WooCommerce, Mollie, Stripe, Power BI, and anything that speaks an API or a file.
Frequently asked questions.
What we hear most often at a first meeting. Honestly answered.
How long does a project take?
Typically 6 to 14 weeks from confirmed scope. A focused integration can be done in 4–6 weeks, a dealer platform with multi-tenant runs to 10–14. A first working version is usually on staging within 3 weeks.
Will it work with our existing ERP, WMS or CRM?
Almost always. We've worked with Exact, AFAS, SnelStart, SAP, Oracle, Business Central, Boltrics, NetSuite, Lightspeed, Salesforce and bespoke systems. API, file or webhook, if it has an interface we can connect it.
Bespoke or a product, how do I know which fits?
We figure it out together in a process scan. Does your flow fit Insight or InStock's standard? Then you'll be live faster and at lower cost. Do you have a unique process that gives you an edge? Then a bespoke portal is likely the right call.
Do you host yourselves?
By default we host on EU infrastructure, with daily backups and monitoring. Prefer your own Azure, AWS or GCP tenant? Also possible, then we document the runbook and run it there. Hosting choice and processing agreement are fixed up front.
What if we're not an IT-focused company?
Not a problem, that's often where things go wrong with off-the-shelf SaaS. We translate your process into tech, not the other way around. In the first conversations we talk about your work, not our stack.
What if you don't have capacity?
We're a small team. Sometimes the queue runs a few weeks. Better honest up front than stuck halfway in. Urgent and we can't take it at that moment? Then we'll suggest partners who can.
We don't believe in impressive slides. We believe in a process that, once you turn it on, nobody wants to roll back.The Portal Guys, Arnhem
Let us point to one process where tomorrow has less manual work than today.
In a single one-hour session we look at your order flows, customer portals, ERP integrations and reporting. No sales pitch, just concrete points.