An AFAS integration that just keeps working .
AFAS is the administrative heart of your business. We connect your webshop, WMS, POS or custom software to it via GetConnectors and UpdateConnectors. Orders, contacts, items and dossier items flow through automatically, without manual work in between.
We know AFAS from the inside .
AFAS does a lot well: workflows, dossiers, projects and tight administration in one package. But as soon as your webshop, warehouse or field service runs outside it, retyping creeps in. That is exactly where we come in, since 2008.
We set up GetConnectors and UpdateConnectors, know the quirks of sales contacts, item variants and per-connector authorisation, and know how to kick off a workflow from an external system. No experiments on your administration, just proven routes.
What changes with an AFAS integration ?
Recognisable for anyone who works in Profit every day.
- Entering webshop orders into Profit by hand.
- Sales contacts exist in duplicate: in the shop, in Profit and in an Excel on the side.
- Emailing packing slips and attachments separately because they never reach the dossier.
- Workflows stall on information that sits in another system.
- Field staff call the office for every stock question.
- Webshop orders appear as sales orders in AFAS within a minute.
- One source for contacts, created and updated automatically.
- Documents land as dossier items with the right contact or order.
- External systems kick off AFAS workflows automatically.
- Everyone sees the same up-to-date stock, also on the road.
What we send through the connectors .
Every AFAS environment is set up differently, but these four flows are what customers ask for most.
Sales contacts & items
Contacts and items in sync between AFAS and your shop, WMS or POS. Created via UpdateConnectors, read via GetConnectors, always one version of the truth.
Orders & invoices
Sales orders from every channel straight into Profit, with the right item codes and price agreements. Invoices automatically back to your customer.
Workflows & dossier items
A fault in your custom system or a complaint from the shop immediately starts the right workflow in AFAS, including a dossier item with all the context attached.
Projects & hours
Hours and project progress from planning tools or field service apps booked directly onto the right project in AFAS. Post-calculation adds up without tidying afterwards.
What we typically connect to AFAS .
A selection of the systems we have made work with AFAS before. Your package not among them? With an API, file or webhook we almost always find a way.
Lightspeed
POS sales per day or per receipt passed through to your AFAS administration.
Stripe
Online payments matched to the right invoice and debtor in AFAS.
SendGrid
Order confirmations and invoices from the AFAS flow automatically emailed and logged.
From first call to live AFAS integration .
A fixed rhythm so you know where we stand, and why.
Process Scan
One hour, free. We walk through your AFAS setup, your other systems and the manual work in between. You get an honest picture of where the gains are.
Scope & fixed-fee quote
Together we determine which flows are included and which connectors they need. Then a fixed-fee quote, so no open ends.
Build & test
We set up the GetConnectors and UpdateConnectors and build the integration against your AFAS test environment. You approve every flow before anything goes live.
Go-live
Flow by flow to production, starting with the least risky. We monitor closely during the first weeks.
Management & monitoring
Monitoring, automatic retries and a fixed point of contact. If AFAS changes anything in the Connector API, we handle it under SLA.
An AFAS portal that feels like a mini-ERP of their own .
Hovens Collin Verpakkingen already had all its data in AFAS Profit, but sharing it with customers cost the sales team time. Questions about delivery status, call-off contracts and purchase history went by phone and email.
We built Insight on top of AFAS Profit. Hovens Collin's customers log in and see their own delivery dates, running contracts and usage, in a tool that feels like it is theirs.
- Customers see delivery status, call-off contracts and purchase history without calling.
- Live connected to AFAS Profit, the same data that was already there.
- The sales team gains time because the customer becomes self-reliant.
Frequently asked questions.
Werken jullie samen met onze IT-partner of leverancier?
Graag. Wij bouwen de koppeling of het portaal en de integratielaag eromheen; jouw partner of interne afdeling regelt waar nodig de inrichting en autorisaties aan hun kant. We documenteren elke interface, zodat het voor iedereen navolgbaar blijft.
Wat kost een koppeling of portaal?
Dat hangt af van de stromen, systemen en schermen die meedoen. Na de gratis proces-scan krijg je een fixed-fee offerte: één vast bedrag voor een afgesproken scope. Geen uurtje-factuurtje met open eind en geen meerwerk-discussies achteraf.
Hoe lang duurt het voordat het live staat?
Een gangbare koppeling tussen twee systemen staat in 4 tot 6 weken op productie. Zwaardere trajecten, bijvoorbeeld met SAP, meerdere administraties of een datamigratie, lopen tot 8 weken of langer. Wat voor jou geldt, zie je vooraf terug in de planning.
Welke systemen kunnen jullie koppelen?
In de praktijk vrijwel alles met een API, EDI-bericht, database of bestandsexport. Denk aan ERP's als Exact, AFAS, SAP, Dynamics en Oracle, webshops als Shopify, WooCommerce en Magento, WMS-pakketten als Boltrics, en betaalproviders, PIM- en CRM-systemen. Staat jouw pakket er niet bij? Dan kijken we in de proces-scan of het kan.
Wat gebeurt er als een systeem of API even uitvalt?
Elke koppeling heeft retry-logica met exponential backoff. Berichten die niet doorkomen, landen in een wachtrij en gaan alsnog door zodra het systeem weer reageert. Er gaat niets verloren, en je ziet in de monitoring wat er speelt.
Does this work with AFAS Profit and SB+?
Yes. Both run on the same Connector foundation, so the technology is the same. SB+ has a more compact setup than Profit, which often makes the scope smaller. In the process scan we quickly see what your environment can handle.
Can you connect our webshop to AFAS?
Yes. Shopify, WooCommerce, Magento and custom shops have all been connected to AFAS by us before. Orders and customers go to Profit, while stock, articles and customer-specific prices come back to the shop.
How do you handle API limits and outages at AFAS?
AFAS applies limits on the number of calls, so we build integrations that bundle smartly and stay neatly within those limits. If AFAS is briefly unavailable, messages stay in a queue and go through automatically afterwards. Nothing gets lost.
Is it GDPR-proof?
Ja. Encryptie at rest en in transit, EU-hosting en een verwerkersovereenkomst horen er standaard bij. We verwerken alleen de gegevens die functioneel nodig zijn en hanteren heldere bewaartermijnen.
Who sets up the GetConnectors and UpdateConnectors?
We do that, in consultation with your AFAS administrator. We define the connectors, request the right authorizations and tokens and document what is in place. You only need to appoint someone who can grant access.
Also interesting .
Other integrations and solutions that often sit alongside this one.
Exact integration
Does your administration run on Exact? Same approach, different package.
Book a free process scan .
In one hour we look at your AFAS setup and the systems around it. Then a fixed-fee quote. No surprises afterwards.