A supplier portal that stops the email ping-pong .
Suppliers register deliveries, confirm orders and upload documents and certificates themselves. Your purchasing and warehouse teams see everything in one place, instead of scattered across twenty mailboxes.
The purchasing side deserves the same attention as the sales side.
Everyone builds portals for customers, but the biggest chaos is often on the supplier side: order confirmations in mailboxes, certificates in attachments, deliveries that show up unannounced. A supplier portal turns those loose messages into one structured flow.
Since 2008 we have been building portals on precisely this kind of process, always anchored to the purchasing system, ERP or WMS that is already in place. The portal is the front door, your systems remain the truth.
What changes with an supplier portal ?
Concrete, for your purchasing and your warehouse.
- Chasing order confirmations by email and phone.
- Trucks arriving unannounced and blocking the dock.
- Searching for certificates and packing slips in attachments from months ago.
- Purchasing re-types supplier data into the own system.
- Spending days during an audit collecting what should already have been in.
- Suppliers confirm orders in the portal, with date and quantities.
- Deliveries pre-registered, your warehouse plans the docks in advance.
- Documents and certificates uploaded to the right order, instantly findable.
- Data lands automatically in your purchasing system or WMS, without re-typing.
- Audit file complete, because supplying has become a requirement.
What a supplier portal contains.
Built to measure around your purchasing process, with these building blocks as a fixed core.
Order confirmation
Suppliers see open purchase orders and confirm quantities and delivery date. You spot deviations immediately, not only when the truck is at the door.
Register deliveries
Arrival time, number of pallets, references. Registered deliveries flow through to your WMS so the warehouse knows what is coming and when.
Documents & certificates
Packing slips, quality certificates and safety data sheets uploaded to the right order, with expiry dates and reminders when something lapses.
Supplier details
Suppliers keep their own contacts, bank details and addresses up to date. You approve changes before they go into your ERP.
Systems we connect portals to .
A supplier portal only works when it fits your purchasing process seamlessly. These are packages we have used before as source and destination.
Exact
Creditors and purchase orders in sync between Exact and the portal.
Oracle
A lightweight portal front end on Oracle, without expensive licences for every supplier.
Excel
The lists suppliers email you now? From now on they upload them validated in the portal.
From first call to live supplier portal .
A fixed rhythm so you know where we stand, and why.
Process Scan
One hour, free. We follow one purchase order from order to receipt and mark every email and phone call along the way.
Scope & fixed-fee quote
Which supplier flows first, which systems to connect, what onboarding looks like. Fixed-fee, clear up front.
Build & test
We build on staging and test with two or three willing suppliers. We process their feedback before the broad rollout.
Go-live & onboarding
Phased go-live per supplier group, with invitations and short instructions that we provide. Large partners first, the rest follows.
Management & monitoring
Monitoring on the connections, a fixed point of contact and further development as your purchasing process changes.
MolCargo shares data with customers and suppliers .
Logistics service provider MolCargo wanted to put an end to the daily flow of emails and calls about shipments and stock. Not only towards customers, but also towards the suppliers and partners in their chain.
With Insight they now share up-to-date data with everyone involved. Each party logs in and sees exactly their own part of the chain, always current, without anyone having to email for it.
- Customers and suppliers look at the same up-to-date data.
- No more daily status emails from the back office.
- Each party only sees its own part of the chain.
Frequently asked questions.
Wat kost een koppeling of portaal?
Dat hangt af van de stromen, systemen en schermen die meedoen. Na de gratis proces-scan krijg je een fixed-fee offerte: één vast bedrag voor een afgesproken scope. Geen uurtje-factuurtje met open eind en geen meerwerk-discussies achteraf.
Hoe lang duurt het voordat het live staat?
Een gangbare koppeling tussen twee systemen staat in 4 tot 6 weken op productie. Zwaardere trajecten, bijvoorbeeld met SAP, meerdere administraties of een datamigratie, lopen tot 8 weken of langer. Wat voor jou geldt, zie je vooraf terug in de planning.
Our small suppliers have hardly any IT. Does that work?
For them in particular a portal is the low-threshold route: log in via the browser, no software to install, no IT department needed. We deliberately keep the screens simple, registering a delivery takes a supplier a few minutes at most.
Can suppliers also provide certificates and documents?
Yes, and that is often the biggest gain. Quality certificates, safety data sheets and packing slips are uploaded to the right order or the right article. The portal monitors expiry dates and sends reminders itself, so you do not have to chase anything during an audit.
Hoe houden klanten of partners alleen hun eigen data zichtbaar?
Bij portalen isoleren we data strikt per klant of partner, met scope-isolatie en rollen. Iedereen ziet alleen zijn eigen orders, voorraad of documenten, nooit die van een ander.
How do we get our suppliers to actually use the portal?
By making it easier than emailing, and by taking onboarding seriously. We roll out in phases, start with the suppliers with the most volume and provide invitations and short instructions. If that does not help on its own, it certainly helps that registering via the portal becomes a requirement in your purchasing process.
Which is better: EDI or a supplier portal?
It is not either-or, it is both. Large partners with their own systems you connect via EDI, fully automatic. For the long tail of smaller suppliers EDI is too heavy, and that is where the portal is the solution. We build both channels on the same integration layer, so your systems see one uniform flow.
Does the portal connect to our purchasing system or ERP?
Yes, that is the core. Purchase orders flow from your ERP to the portal, confirmations and registrations flow back. Not a separate system that someone has to maintain, but a front end on what is already there. We have previously connected with SAP, Exact, AFAS and various WMS packages, among others.
Zit er onderhoud of een abonnement aan vast?
Na livegang bieden we beheer onder een SLA: monitoring, automatische retries en een vast aanspreekpunt. Wijzigt een systeem zijn API, dan vangen wij dat op. Je kiest zelf of je dat afneemt; verplicht is het niet.
Is it GDPR-proof?
Ja. Encryptie at rest en in transit, EU-hosting en een verwerkersovereenkomst horen er standaard bij. We verwerken alleen de gegevens die functioneel nodig zijn en hanteren heldere bewaartermijnen.
Waar draait de koppeling en wie beheert hem?
Op EU-hosting, beheerd door ons onder SLA. We monitoren de kritieke stromen met heartbeat-checks, draaien automatische retries en hebben een vast aanspreekpunt. Je kunt ook kiezen voor hosting in je eigen omgeving; dat bepalen we samen.
Also interesting .
Other portals and solutions that often sit alongside this one.
Customer portal
The same self-service, but for your customers: orders, invoices and statuses.
Insight
Our data platform with which you share up-to-date chain data with customers and partners.
Book a free process scan .
In one hour we follow one purchase order through your process and you see where the portal captures the gains. Then a fixed-fee quote.